WAOP Small Group Meeting

Call for Proposals

WAOP’s mission is to promote and support the development of Work and Organizational Psychology (WOP) in The Netherlands and Flanders. One obvious way to do this is to get both practitioners and researchers in the field of Work & Organizational Psychology together to explore mutual interest and build collaborative networks. In addition to its successful annual congress, WAOP therefore launches and stimulates, through start-up funding, Small Group Meetings (SGM) – small-scale research or practice-oriented conferences (for 20-25 participants) with the explicit aim to stimulate contact between WAOP members. WAOP members interested in organizing such a meeting are invited to submit a proposal for such a SGM to the WAOP Executive Board.

We are seeking proposals for a multiple-day/one day conference with a wide range of delegates in which members of WAOP play an active part. Consistent with the aim of the meeting, funding is contingent on meeting the following conditions:

  • Multiple / one day meeting focused on a specific and important theme in WOP;
  • Maximum of 20-25 participants, so that all participants can actively participate and present;
  • At least 50% of the participants are WAOP members;
  • Proposals for Small Group Meetings can only be submitted by WAOP members;
  • The responsibility for the organization lies with the local organizers, not with WAOP;
  • Even though the actual participation in the small group meeting is restricted to 20-25 people, the meeting should yield a product available free of charge to the WAOP members. To this end, Gedrag & Organisatie invites organizers to submit a position paper/special issue for publication in G&O. Note that publication is not guaranteed. The journal editor makes the decision about needed revision and ultimate publication;

WAOP offers a budget up to € 1000 euro per meeting. This budget is intended for organizational costs. If this does not cover all costs, organizers are expected to actively seek additional funding. Moreover, it is explicitly meant for not-for-profit meetings only – funding is meant to keep costs for participating WAOP members at a minimum (participation fees are always subject to WAOP Executive Board approval and in any situation cannot exceed the maximum of € 100 regular fee/50€ student fee). Please note that the SGM organizers will receive up to 500 Euros before the SGM and the remainder after the meeting (on the presentation of original invoices) following the requirements presented below.

WAOP funding is contingent on: (a) submission of a 3-4 page Executive Summary for publication on the WAOP website; (b) submission of a short report about the event and the final account that should be delivered shortly after the event, in the maximum period of 6 months. The documents template will be given at the time of the SGM acceptance. The submission of a position paper or a special issue to Gedrag & Organisatie within six months to one year after the meeting is strongly recommended.

WAOP members interested in organizing a SGM in 2019 are invited to submit a proposal (maximum 500 words) to the WAOP EC by emailing a proposal to m.vanwoerkom@uvt.nl. The deadline for submissions is June, 1st 2019. The proposal should contain the following information:

  • Title and description of the SGM, including a rationale for its importance;
  • Dates and place of the meeting;
  • Organizing committee and contact person;
  • Budget, including plans to secure additional funding (if necessary);
  • Plan for the distribution of the call for papers, as well as the proposed wording of the call for papers announcement;
  • Names of 10 WAOP members committed to participating in the meeting (NB: this is to assess the viability of the meeting; with the remainder of participant places being open to competition);

The following criteria will be used for selecting the successful SGM proposals: a) theme relevance and novelty, b) proposals that cover a wide scope of interest bearing in mind the diversity of WAOP members (academic and practitioner topics).

For further information, please contact Prof. dr. Marianne van Woerkom


On behalf of WAOP Executive Board,

Marianne van Woerkom